Take Advantage of the Benefits of the Colorado Secretary of State’s Website

by Brenda L. Speer on August 13, 2012

If you haven’t cruised around the Colorado Secretary of State’s website lately, then I suggest you do. It’ll be worth your time.

I do quite a bit of business law in my practice. Part of my new client enrollment checklist is to subscribe to notifications from the Colorado Secretary of State related to the client’s entity. The notifications alert me when it is time to file a client’s annual report or trade name renewal. Not only do I use this information to keep my clients in compliance, but also I use it as a marketing tool to stay in touch with them and to generate new work by filing their annual reports and renewals. I also advise my business clients to enroll in notification for their own entity records.

Here’s how to sign up for email notification or to look up company records:

  1. Go to the Colorado Secretary of State’s website at www.sos.state.co.us, select “Business Organizations” from the navigation menu.
  2. Next, select “Search” from the navigation menu.
  3. On the next page you can search for company records one of two ways:
    a. In the search box field for “Business Name, Trademark, Trade Name,” type in the company name and click the “Search” button. On the next page(s) generated, look for and select the appropriate ID number (a hyperlink) for the company (this is the identifying number assigned to the company by the Secretary of State); or
    b. You can go directly to the business records by entering the company’s ID number in the “ID Number” search box field and click the “Search” button. You can find the company ID number either as outlined in paragraph (a) above, or by reference to its organizational documentation. The ID Number will be in the top right corner of the first page.
  4. On the next page with the “Summary” of the company information, select “Subscribe to Email Notification Regarding this Record” at the very bottom of the page; then on the next page, enter your email address in the “Email Address” field and click “Subscribe.”
  5. You will get an email confirming that you are subscribed.
  6. Any further changes to the company records will auto-generate an email notification to you so that you easily can stay on top of things related to your client’s entity.

Are you a notary? You can set up an online account for your notary license, too. By enrolling, you will get notifications when your commission is up for renewal and for changes to the notary laws. For example, did you know that the rules recently changed regarding the requirements for your notary seal? They did, and you would have found out by an email notification.

Interested in state administrative rules that affect the areas of law for which the Colorado Secretary of State is responsible? Then sign up for email notifications for notices, proposed rules, and other information.

Do you do UCC filings? You can sign up for a UCC account and use it to track account filing activity.

Do you have nonprofit clients who solicit charitable donations? Then you can help them enroll and comply with the requisite charitable solicitation filings. As with notices of rulemaking, you can also sign up to receive charity and fundraiser email updates.

Want to enroll for several types of email notifications at once? From the home page of the Colorado Secretary of State’s site, scroll to the bottom of the page to Email Updates. In the sign-up box, type your email and click the submit button. That will take you to a checklist of the various updates for which you can enroll.

Unfortunately, there is no mass enrollment option for entities. For individual entity notifications, you’ll have to enroll one at time as described above.

Happy subscribing and client marketing!

{ 1 comment }

Barb Cashman August 13, 2012 at 2:37 pm

Thanks for this post Brenda, the Secretary of State’s new site is quite spiffy. It hasn’t been that long since I was there to make sure the shape of my notary stamp didn’t have to be changed according to the new law, but it’s good to know they are constantly improving its accessibility.

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