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Outlook

Trying to find a message in your sent folder but not seeing an identifying field, such as who you sent the email to, in your view pane? In this video tutorial, Reba demonstrates how to add fields to your Outlook folders. Adding a Field to the Outlook Sent Folder from Colorado Bar Association on Vimeo. You […]

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I use categories in Outlook for a number of reasons. One thing categories allow me to do is look at my calendar and easily tell the difference between a meeting I have to attend, a presentation I’m scheduled to make, and a meeting I need to track but won’t attend. Here’s how to change the […]

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Outlook makes it incredibly easy to enter recurring meetings (or events) once and you never have to do it again by using the recurring appointment feature. Here’s how: Open your Calendar Click on New to create a new appointment Fill in the Subject, Location, and add any notes you wish in the blank field at […]

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The next time you need to email a group of people asking whether they prefer Monday, Tuesday, or Friday for a meeting, or whether they want to be on a publication routing list, try using the voting buttons feature. Set up Outlook to Process Voting Responses Open Outlook On the Tools menu, select Options Select […]

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We all know how distracting it can be to start Outlook in the morning and be put into the Inbox. It’s difficult to be disciplined and not look through new emails immediately. Trying changing the default so Outlook opens to show your Calendar (or Task List) instead. Here’s how in Outlook 2007: Open Outlook Click […]

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We all receive emails with attachments. As you know, you can save the attachment to your hard drive and access it later. But what about the email message that transmitted the document? A message such as, “This is the version that was approved by Bill,” can be critical information to have and it would be […]

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When you delete an email in Microsoft Outlook, it’s not actually deleted. It is sent to the “Deleted Items” folder, and you have to go into that folder and delete it again for it to be gone. There are times, however, when you know you want to permanently delete an email the first time. To […]

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Microsoft Outlook 2003 and 2007 both allow you to set up an email form that will prevent recipients from forwarding your emails to anyone else as long as the sender and recipient both use Outlook.  Although there are ways of getting around this—the recipient could cut and paste the content of your email into another […]

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When you’re in Microsoft Outlook 2007 and you’re adding contacts that work at the same company (or you’re adding an additional contact with the same company), you can save yourself the steps of re-entering the company’s name, address, phone number, fax number, and other company details each time you create a new contact. Here’s how: […]

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There are times when it would be helpful to embed a document in a contact, calendar, or task in Outlook. For example, you might have a reception on your calendar and want to embed a PDF copy of the invitation in your calendar so you have it handy. You might have a copy of a […]

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