Solo Tip Tuesday: Don’t Just Copy and Paste; Collect and Paste

by Reba Nance on June 19, 2012

You probably already know that you can use the “cut and paste” feature in Microsoft Word to copy one set of text to another place, but if you want to select several different pieces of text to cut and paste, it’s much easier to copy each snippet of text at once and have Word save all the selections. Then you can choose which snippet you want to paste first.

Here’s how:
In Word 2007
1. Highlight the text you want to copy. Press Ctrl and C together, as you normally would to copy text.
2. Do the same thing for each snippet of text you want to copy (Don’t worryWord won’t show you the text you’ve copied yet).
3. Once you’ve copied all the snippets, go up to the tool bar and click on the Home tab and then the small arrow to the right of Clipboard. Word will pull up a pane on the left with all the snippets of text you’ve saved.
4. Move your cursor to the place in the document where you want to copy one of the snippets of text.
5. Click on the text in the pane you want to copy. Word will paste it into your document. That’s all you need to do!

Once you’re finished with a snippet of saved text, place your cursor over the text, right-click and choose Delete. Or you can click on “Clear All.”

In Word 2003
1. Follow steps 1 and 2 above.
2. Word should automatically open a pane on the right and show you the snippets of text you’ve saved.
3. Follow steps 4 and 5 above.

You can see this tip and others, on topics ranging from Outlook and Word help to App reviews and online tools, all here.

Longtime readers of the Colorado Bar Association’s C-Brief, its weekly eNewsletter, know each week there is a tip from Law Practice Management Director Reba Nance. Those tips are moving beyond the newsletter and now have a permanent home within the Practice Management section of CBA’s website. We’ll share some of the best tips each week here as Solo Tip Tuesday.

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