The Google-Powered Law Office: Quick Tips for Gmail and Word Processing

by Zachary Willis on June 25, 2012

On June 29, Carole Levitt and Mark Rosch, internationally recognized Internet trainers and authors of five American Bar Association books, will be in the CBA-CLE classroom to show you how super-charging your Google search strategies will assist you in your discovery and trial preparation needs, in addition to locating missing persons and successfully completing transactions.

In anticipation of their presentation, they have provided two quick Google Apps/Docs tips to enhance your email communications and word processing to the next level. Carole and Mark will be discussing these and many more amazing and often untapped Google features and resources on the 29th – click here for registration information or view more options below.

Undo Sending a Gmail Message

At one time or another, just about all of us have inadvertently sent an email message before we’ve actually finished writing it or pressed “Send” on a message that we never actually intended to send. Gmail and Google Apps for Business give users the ability “undo” that mistake.

While not all that new anymore, the ability to recall a message after you’ve clicked the send button, but before it’s actually been sent, is still surprisingly little-known. “Undo Send” lets you set a cancellation period—up to 30 seconds—within which you can pull that message back.

To turn on this feature, click the gear icon in the upper right-hand corner of the Gmail Inbox window and then scroll down, check the “Enable Undo Send” box, and select an amount of time (5, 10, 20, or 30 seconds) in which you can undo sending a message.

After you send an email with “Undo Send” enabled, a blue “Undo” link appears at the top of your screen. Clicking the link pulls the message back from being sent and reopens the message in a composition window so you can edit (or delete) it.

Customizable Styles in Google Docs

One of the complaints we hear most about Google Docs is the lack of sophisticated styles, like those found in packaged commercial word processing software. This is one of the areas where Google Docs has made some of its biggest strides. Now, not only can you set styles using a drop-down menu on the Google Docs toolbar, but you can also customize and automatically update existing styles throughout an entire document.

Previously, if you wanted to update all the text assigned the style Heading 1 in your document to look a particular way, you had to change each of them one at a time. Now you can customize all the Headings, Titles, Subtitles, and regular text in your documents using an intuitive “Styles” drop-drown menu or using your mouse buttons. For example, if you want to change all the text assigned the style Heading 1 in your document to be a 10 point Arial bold, you can select one line of type to which you’ve assigned the style Heading 1, change it to 10 point Arial bold, select it, right click, and choose “Update Heading 1 to match selection.” This will change all the text assigned the style Heading 1 already in your document and automatically update the style for any new text you assign the style Heading 1.

Using the “Options” menu in the styles drop-down, you can also save the current document’s styles as your new default set of styles for new documents.

This post originally ran on the CBA-CLE Legal Connection. This CLE presentation will take place on Friday, June 29. Participants may attend live in our classroom or watch the live webcast. If you can’t make the live program or webcast, the program will also be available as a DVD homestudy.

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